Your next business trip is coming up. You have your meetings scheduled and your flight booked. You know where you’re staying and might have even picked out a restaurant or two to try during your downtime. Next up? Booking a rental car. Ensure you choose the right vehicle for your needs with our quick and easy tips!
How many people are you traveling with? Will you need to drive any clients or potential clients around at your destination? Keep in mind that middle seats and rear bench seats can be pretty uncomfortable for adults, so make sure to choose a vehicle that has plenty of room if you are going to have multiple passengers.
Don’t forget about your luggage
In addition to the number of passengers you’ll be transporting, you’ll also want to keep in mind how much luggage everyone is bringing on the trip. Most of the time, rental car companies will list the number of bags each vehicle will hold, but remember that these are only estimates and don’t account for any abnormally shaped luggage.
Consider how much driving you will do
How far away is your hotel from the airport? Do you need to travel far to get to meetings or other events? Are restaurants close by or in a different city? If you think you’ll be spending quite a bit of time in the car, opt for something bigger (so everyone has plenty of space) but with good gas mileage.
Think about what you need, not necessarily what you want. A luxury vehicle or a convertible may sound great, but chances are, you really aren’t going to be enjoy it all that much on a business trip. Save a high-end rental for your next vacation.
Go with something you’re comfortable driving
If you’ve never driven a huge van before, a business trip probably isn’t the best time to try it out. Consider your comfort level and choose a vehicle that you feel safe driving. If possible, choose something similar to what you’re used to driving at home.
Get the best deal
Work with your employer’s travel management company (TMC) to get the best rental car deal. TMC’s often have access to rates that the average person can’t get on their own. They can also book you with your company’s preferred vendor, ensuring that you get the maximum rewards and perks. As a bonus, they’ll be able to recommend a car based on your destination, itinerary and passenger count.