Meeting, Incentive & Group Travel Planners

It takes know-how, creativity and lots of hard work to arrange company meetings and incentive reward trips that are innovative.

Below is a list of meeting management services Professional Travel offers:

  • Site Selection
  • Venue sourcing and negotiations
  • Advance Site Inspection
  • Activities Selection and Management
  • Program content
  • Multimedia presentations and shows
  • Communications and Awareness Campaigns
  • Web based registration with integrated air booking capability
  • Awards and merchandise
  • Food and beverage
  • Technology support
  • Security procurement
  • Production services, staging, sound systems and lighting
  • Cost management; tracking and reporting
  • Budget development
  • Post-Trip financial reconciliation/report
  • Talent: speakers, music and entertainers
  • Online registration
  • Event Marketing and Promotion
  • Recreation and special events
  • Airfare Analysis and ticketing
  • Transportation logistics: air/land/river
  • Post-event evaluations
  • VIP care
  • On-site coordination
  • Décor

With an average of over 20 years in international travel, the group department at Professional Travel is capable of handling groups of any size traveling to destinations throughout the world. A major asset is the many working relationships that have developed with key international suppliers over decades of cooperation. Through this international teamwork, custom designed itineraries for your group’s particular interests can be accomplished nearly anywhere on earth!

Our group travel planners are specialists who will handle every facet of your trip. Whether you are looking for an executive retreat to conduct a strategic planning session, or want to reward all of your top producers with a motivating travel incentive, we’ll custom tailor a program to meet your overall objectives and suit your particular style of doing business.

We assign a personal coordinator to every organization whose group travel we plan. You, and those attending your meeting or incentive, will always know whom to call with questions, changes, and requests for more information. Because we are so skilled and experienced, we’ll probably have anticipated, in advance, most of what you and your guests will want to know. This is the hallmark of true professionals. We know how important it is that your travel plans run smoothly.

Coordinating the many facets of international group travel and meetings is a specialization skillfully accomplished with the combined talents of our very experienced group travel department.

Here are a few significant added services and levels of coverage clients of Professional Travel currently enjoy:

Group Preferred Accounts – United Airlines
Professional Travel enjoys similar direct relationships with most major carriers.

Group Grandeur Agency
A select group of top producing agencies across the country that have met stringent standards of conduct and reliability are invited to be members. United then provides immediate and direct access to their group travel experts that are in control of inventory and pricing. This assures our clients of nearly instant confirmations of seat blocks and the best available pricing from a top rated airline.

CVENT meeting management software access available through ProTrav Groups.
Integrating online event registration software into your Strategic Meeting Management Program (SMMP) does not have to be an overwhelming task. CVENT strives to provide innovative meetings technology solutions that offer you the most creative flexibility to meet your organization’s objectives. Our event management software provides a hub for you to manage all aspects of your event from your branded event website, to your customized event registration page, to attendee reporting.

To reach the Group Department, click here or call (800) 247-0060 ext. 4068